WORK SEKERTRIS LIABILITIES

Secretary Definition
The term comes from the secretary of the Latin meaning Secretum secret. In French called secretaire, in the Dutch language is secretares, whereas in English called the secretary who comes from the word meaning secret secret. In accordance with the original, then a secretary should be able to keep a secret in the sense of corporate secrets or that do not need to know another person or the employees.
Some understanding of the secretary according to the experts:
According to H. W Fowler and F. G Fowler The Concise Oxford Dictionary of Current Home, printed to-3, p. 1142.
Secretary is:
1. People who work for someone else to assist in the correspondence, pekerjaantulis, get information and other issues.
2. Employees who are appointed by the people or companies or unions to conduct correspondence, maintain warkat-warkat, especially those dealing with the company.
3. Minister in charge of government offices, the minister in the United States and the Vatican.
(Drs. Sutanto, 1992: 1-2)
According to Louis C. Nahassy and William Selden, Business Dictionary, 1960, p. 184.Secretary is:
"An office worker who has a position that is more responsible than a stenographer and duties usually involve taking dictation and copying of dealing with the public to answer the phone, inviting the meeting, make arrangements and maintain or filing warkat-warkat, letters, and otheron. A secretary often acts as an administrative assistant or a young leader. "(Drs. Sutarto, 1992: 2).
According to C. L Barnhart, the secretary is:
1. A person who is doing correspondence, maintain warkat, and others to individuals or organizations.
2. A head of government officials who supervise and lead a certain government department: Ministry of Foreign Affairs.
3. A furniture to be used as a writing desk.
4. A desk and bookshelves above.
(Drs. Sutarto, 1992: 2)
According to M. Braum and Roman from Portugal, the secretary is:
"A maid of a chief who accept dictation, preparing correspondence, receiving visitors, check or remind the head of the corresponding obligations or appointments, and perform many other duties related to increase the effectiveness of the head." (Drs. Sutarto , 1992:3)
Based on the above on the secretary, then general secretary is an employee or employees appointed by the leadership as a personal assistant to do tasks or corporate office, because it is considered reliable in doing the tasks of management and may hold the secret of the company.

The terms A Secretary
As a servant leader, a secretary must have certain conditions that a secretary can do their best jobs. The conditions that must be possessed to be a secretary are:
1. Terms Personality
Not many people have the talent to be a good secretary, but that talent alone is not enough if we do not know how to have a personality that we have to be a good secretary.
The desired personality is as follows:
a. Must be introspective
b. Be friendly
c. Patience
d. Sympathetic
e. Good appearance
f. Jaunty
g. Trustworthy and holds a secret
h. May be wise for others
i. Having a good memory
j. Having attention for his work, etc.
2. Terms knowledge
Conditions of this knowledge can be divided into 2 (two), namely:
a. Conditions of general knowledge
A secretary must have pengetahuankemasyarakatan and culture that can lift the name of the company. For example:
1. Mastering the Indonesian and understand well and correctly and mastered several foreign languages orally or in writing, and have extra knowledge.
2. Knowledge of the mission, functions, tasks, and organizational structure and personnel composition.
3. Knowledge of correspondence and filing procedures.
b. Terms of specialized knowledge
This special knowledge, that is the secretaries know or understand the things of which the secretary's work. When the secretary was working in a company engaged in shipping bidangusaha, then he should be able to master the science of shipping, and if the company's area apartment rental business, then the secretary keapartemenan must master science, and so on.
3. Terms expertise
Each secretary must have the skills to support their work, skills that include:
a. Able to prepare this report
b. Able corresponding
c. Able to use Indonesian and other foreign language
d. Layout techniques archives
e. Techniques to communicate with the phone
f. Writing faster with shorthand
g. Engineering typed letters
4. Practice requirements
Before an appointed secretary, the person must have enough experience in various jobs usahakantor order, so therefore that person should try to handle job responsibilities have not so broad, for example: as a receptionist, operator, correspondence and others.
(Waworuntu, 1995: 59-61)
Secretary Jobs
The secretary job groupings include:
1. Job skills
a. Accept dictation by shorthand or record with a tape recorder
b. Computer typing and manual typewriters or electric
c. Doing light bookkeeping
d. Storing archives for leadership
e. Make a note
f. Receiving guests
g. Arrange travel, hotel, airfare, etc.
2. Job skills
The secretary job groupings, namely:
a. Implementing policy decisions in giving assignments to subordinate staff
b. As a translator boss
c. Following the course of the seminars conducted by companies that have interests with the way the organization
d. Data processing for the preparation of reports
e. Coordinate meetings and writing minutes of meetings
(Waworuntu, 1995: 62-63)
Although the second secretary of the company or the leadership of the right hand, do not neglect to tell if it was not going to work, because the secretary and the head is a unit of work toward a goal and leadership will seek a replacement for a while. With previous informed that missing work is one of the etiquette of secretary.